Vendor Information

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Vendor Information

Potential and current vendors, please review these pages to become familiar with Repticon’s rules and show schedule, and also to review State and local laws and requirements. You may also register for tables using our online form or contact on of our vendor coordinators.

Online Vendor Registration

Welcome to Repticon’s online vendor registration page.  To complete the registration process online you will need to:

1.  Submit your vendor information on the form below, AND

2.  Submit payment for your tables utilizing the Paypal shopping cart buttons displayed on the page which will follow.  (You do not need to have a Paypal account to submit payment through this shopping cart.)

***Please Note Electric is NOT included for the Florida International Reptile Show in Tampa (Repticon Tampa), FIRExpo in Lakeland, FL, ICExpo in Durham, NC, or Repticon Memphis. Please see information below.***

*** Due to Contractual Obligations any vendor requiring electric for the Florida International Reptile Show (Repticon Tampa), FIRExpo in Lakeland, FL, ICExpo in Durham, NC, or Repticon Birmingham, must purchase it separately through the respective facility. ***

Please click Here for the Florida State Fairgrounds Electric Order Form.

Please click HERE for the FIRExpo in Lakeland Electrical Order Form.

Please click Here for the ICExpo in Durham Electrical Order Form.

Please click Here for the Repticon Memphis Electrical Order Form.

*If an Upcoming Show does not appear in the Registration Form below, it is Sold-out and Waitlisted.

To be placed on a Waitlist for Sold-out Shows via the Repticon Vendor Waitlist Form, Click Here.

Click Here for a Mobile Friendly Version

Thank You!

 

 

Vendor Rules & Information

Are there any restrictions on the products or animals that can be sold at Repticon?

All animals must be healthy and legal to sell within the state. Vendors who intentionally and repeatedly offer illegal or unhealthy animals for sale may be banned from future shows.

Frozen Feeders: Feeder Source is the exclusive provider of frozen feeders at all FL, SC, NC, GA, TN, LA, MD, MS, Eastern TX Repticon shows, and select shows in other states as indicated by their inclusion on individual show vendor lists. No other vendor may offer frozen feeders, promote frozen feeder sales, or bring a freezer into any Repticon show within these regions without the approval of Feeder Source. Live feeder rodents may be sold by any vendor where local law permits.

Feeder Insects: Premium Crickets is the exclusive provider of feeder insects at all Repticon shows in FL, GA, AL, NC, and SC. FeederSource is the exclusive provider of feeder insects at all Repticon shows in TN, LA, MD, MS, Eastern TX Repticon shows, and select shows in other states as indicated by their inclusion on individual show vendor lists. No other vendor may offer feeder insects at these Repticon shows without the prior approval of Premium Crickets or Feeder Source depending upon which company retains the exclusive at a given show.

Dry Goods: No vendor has dry-goods exclusivity at any Repticon show. To avoid excessive duplication of product at a particular show, the number of vendors offering more than a table of new dry-goods will be capped at two or three for some Repticon shows, varying by market (click here for a list of limits by market.) “Dry Goods” are considered to be products utilized inside reptile enclosures to maintain reptile pets, such as substrate, vitamin supplements, light bulbs, etc. Aquariums, enclosures not packaged with other dry goods, screen enclosures, oversized bales of aspen or bedding, custom-built enclosures, t-shirts, and other reptile merchandise are NOT considered dry goods. This cap applies to dry-goods being purchased from a distributor or manufacturer for retail sale. Any vendor may offer dry goods that they or their company produces themselves without restriction. Any vendor at a show with dry goods restrictions but without a dry goods slot must limit their dry goods to one table, and the dry goods offered must make physical contact with the tabletop (no racks or shelves may be used to expand the dry-goods offered.) 

What is the Cost of Tables?

Table rates are:

Two Day Shows

$95 – One Table

$75 – Each Additional Table

$250 – Four Table Package

$30 – Extra “Back” Table (*limit one per vendor & two table minimum required*)

Electric is included in the costs above, except for the shows listed below:

 

*** Due to Contractual Obligations any vendor requiring electric for the Florida International Reptile Show (Repticon Tampa), FIRExpo in Lakeland, FL, ICExpo in Durham, NC, or Repticon Memphis, must purchase it separately through the respective facility. ***

Please click Here for the Florida State Fairgrounds Electric Order Form.

Please click Here for the FIRExpo in Lakeland Electrical Order Form.

Please click Here for the ICExpo in Durham Electrical Order Form.

Please click Here for the Repticon Memphis Electrical Order Form.

How do I book tables at the show? Do I have to pre-pay? 

To book tables at a Repticon show, either utilize the online booking form here, or contact our Booking Team by phone at (407) 734- EXPO or by email at Bookings@Repticon.com, listed here. Although pre-payment is appreciated, vendors in good standing who have vended at prior Repticon expos are not required to pre-pay for tables.

Vendors who have never vended at a Repticon expo must submit a $50 deposit upon booking to secure tables. This $50 deposit is credited towards the total payment due at the show. (For example, a first-time vendor booking one table must submit $50 upon booking, with a balance due of $45 at the show.)

Extra “Back” Tables

If a vendor requires an extra “back” table to go either behind their regular tables or inside their booth, they may purchase an extra table for $30, so long as they are already purchasing at least two regular tables. The extra table must be used behind their regular display and must fit within their space. There is a limit of only one extra “back” table allowed per vendor, regardless of number of tables purchased. If pre-paying, an extra table is available via a PayPal button at checkout.

Vendor Badge Rules – 

– All Staff working a table, a vendor’s family or otherwise, are required to have a Badge.

– Additional Badges other than those included with a purchase of tables are $15 each. (See Maximum Badges below)

– Only One Badge is allowed per person.

– Each Vendor must be present to receive their Badge. No Badge will be given out for people who are not present.

– We ask that all vendors wear and keep their Badges visible throughout the show weekend to help all Repticon staff distinguish vendors from our show guests

– If a vendor brings their child (minor) with them, and the child is not working the table, that child needs to receive a guest hand stamp. The vendor must accompany their child to the entry area to be stamped. No child will be given a hand stamp without their accompanying vendor parent present. Any vendor’s child allowed into the show in this way will not receive a Badge.

– All “guests” of vendors coming into the show, whether doing business or not; be they visiting family, customers who have pre-purchased and are picking up items, etc., must pay admission to be admitted into the show.

The following are the badges included per table purchase and maximum allowed per table.

Tables Maximum Badges Included in Table Purchase Maximum Additional Badges Allowed for Purchase
1 Table 2 +1 (3 total)
2 Tables 2 +3 (5 total)
3 Tables 3 +4 (7 total)
4 Tables 4 +5 (9 total)

If any vendor wants more than 9 workers requiring badges at their tables, they must purchase more than 4 tables. 

No-Show & Bounced Check Policies –

Vendor Cancellation:  Vendors who have booked tables for a show and need to cancel for any reason must notify Repticon via e-mail to Bookings@repticon.com by 8:00am EST on the Monday two weeks preceding the show to cancel without penalty. Vendors cancelling after this time are responsible for payment of 50% of the original cost of tables booked if  cancellation is made before 8:00am EST on the Monday the week of the show.   This payment must be paid in full before the vendor may book tables at any future Repticon show. Vendors cancelling later than 8:00am EST on the Monday prior to the show will be required to pay for the cancelled tables in full before booking any tables at future Repticon shows, and will be required to pre-pay in full for all future tables booked. Vendors who no-show a booked show without contacting Repticon will be responsible for their full table placement plus 25%, and will be required to pre-pay in full for all future tables booked.

– All Bounced Checks paying for tables will result in a $25 fee charged by Repticon, plus a bank fee of $12, then Repticon will require the vendor pay for the tables for which the check bounced, plus these fees, and then pay in advance for all tables for the next Repticon Show they wish to vendor. The vendor will not be allowed to vend at another Repticon Show until these criteria are met.

Further Vendor Rules

– No Alcoholic beverages or Illegal Drugs are allowed in any Repticon Show

-Repticon reserves the right to make the final determination on whether any vendor or exhibitor may participate in a particular show.

Access to Facilities – Exhibitors will have access to the event facilities only during the times specified in the load-in and load-out schedules.

Theft of Exhibitor Property – Each exhibitor is expected to appropriately display their materials and staff their tables in order to prohibit shoplifting or theft. Repticon is not responsible for any theft before, during, or after each event. 

Exhibit Look – Each exhibitor is expected to create a professional, attractive display area in their space. It is now mandatory that Vendors must have a tablecloth to cover all their tables. If necessary, Repticon will provide them at $3 per table. 

NEW!

Clean-up – At the end of each show, vendors are expected to leave their booth space reasonably clean without excessive trash on the tables or the floor. Vendors not adhering to this guideline will be asked to pay a $50 cleaning deposit when reserving space at future shows.

Violation of Event Rules – Repticon reserves the right to strictly enforce the event rules. Any vendor who is determined to be in violation of these rules by Repticon will be, at Repticon’s discretion, removed from the show. Exhibitors instructed to leave must immediately vacate the host facility premises. Exhibitors refusing to comply will have their materials removed at their expense, and will bear all risk of damage associated with the movement of their materials and animals. 

Any exhibitor creating a hostile situation with other vendors, guests, or event staff will also be removed under these same terms. 

No exhibitor who is removed from the show for any reason will be entitled to any refund of any fees, or any monetary damages

Exhibitor Fines – Any vendor who vacates their tables before the show closes, removes more than 50% of their

product before the show closes, or creates empty tables through product consolidation before the show closes will be charged his or her full table rent, plus an additional $50/table/show-day fine for each table that the vendor had committed to fill. Vendors who sell through all of their product at a particular show may, with express permission of Repticon, be permitted to leave the show early, but will be required to leave a table cover and business cards or other promotional literature at each of their tables. Please see sections above for revised No-Show/No-Notice penalties.

Temperature Considerations – Vendors with animals, please be aware that at all events Repticon strives to work with host venues to keep temperatures at levels that would be reasonable for the needs of most herps.  However weather conditions should be taken into consideration and Repticon advises that vendors should make any necessary preparations they consider appropriate for their specific animals.  If it is unseasonably cold or hot, please take special precaution.

Animal Policies(see South Carolina & Mississippi Links above for those show’s Venomous Policies) 

Handling Animals – Exhibitors who choose to remove non-venomous animals from their enclosures or allow guests to handle their animals are responsible for maintaining control of the animals at all time. Each exhibitor is exclusively liable for any damage to property or personal injury resulting from handling of their live animals on the host facility premises. 

Escaped Animals – Each exhibitor is responsible for ensuring that no animals leave their exhibit area unless under the control of an employee or customer. Each vendor is responsible for recapturing any escaped animals without unreasonable disruption to other exhibitors or guests. Any escaped animals must be immediately reported to Repticon. Any lost animals that are found after event hours or after the event closes become the property of Repticon, with no obligation for return to the original owner.

Wild-Caught Animals – There is no restriction regarding sale of legal, wild-caught animals. Exhibitors are not required to display any particular signage, but are required to disclose any pertinent information to interested guests, including whether a particular animal is wild-caught or captive bred. 

Guests Bringing Animals – Guests will be allowed to bring up to two animals inside the event. We feel strongly that this interaction will provide guests with an additional opportunity to engage in discussion with exhibitors and will generate excitement among event attendees. Animals brought by guests to the event must be in good health and under their control at all times. Guests may not bring animals into the event for the purpose of selling them at the event, as only show vendors with appropriate permits may sell animals. Any guests who violate these policies will be asked to leave the show. 

 

Two Day Show Schedule for Vendors

  Friday

  2:00pm- 8:00pm Vendor Load-In

  8:00pm- Building is secured. Event staff remains in the venue.

   

  Saturday

  7:00am- 9:00am- Vendor Load-In

  9:00am- Show opens to VIPs only

  10:00am- SHOW OPENS TO GENERAL ADMISSION TICKET HOLDERS.

  3:00pm- Table Payment Due

  5:00pm- Show closes

  5:30pm- Exhibitors exit, event staff remains.

   

  Sunday

  9:00am- Venue open to Exhibitors.

  10:00am- SHOW OPENS.

  4:00pm- Show closes

  4:00pm- 6:00pm- Vendor load-out.

 

 

 

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